Charter Between Member Clubs

This is the Member Club Charter for Clubs participating in the Dark Renaissance Chronicles. 

Intent:

This Agreement creates an international gaming organization dedicated
to the enjoyment of the fictional worlds created by White Wolf
Publishing, supporting global shared chronicles within White Wolf’s
World of Darkness setting. Those organizations (hereafter referred to
as “Member Clubs”) who choose to participate in this global
organization agree to support and encourage play in these global
chronicles, and to work together in creating an administrative
framework to coordinate stories and other activities between the
Member Clubs.

To this end, the signed Members Clubs agree to be bound by the
following clauses in the spirit of working together to create shared
continuities and chronicles, and to operate in conjunction with each
other:

1)  Definitions in This Document:

 a. “Affirmative Vote” shall refer to a consensus of the Member Clubs,
or a vote as defined in section 4 below.

 a. “Agreement” shall refer to this document unless otherwise specified.

 b. “Global Organization” shall refer collectively to the Member Clubs
who have joined this Agreement.

 c. “Member Club” shall refer to an individual organization or club
who has joined this Agreement.

 d. “Trustee” shall refer to an honorary title granted to individuals
who have given exceptional service to the Global Organization and are
valued for advice and expertise.

2) Joining the Agreement:

 a. An organization may apply to join this Agreement by meeting the
following criteria:

  1. The applicant is a legal entity, capable of signing contracts as
an organization that will not need to be renewed or renegotiated with
each change in leadership.

  2. The applicant’s leadership of believes in good faith that it has
a mandate from its membership to join the Global Organization.

  3. The applicant defines geographic boundaries that do not overlap
with any Member Clubs currently part of the Global Organization.
Existing Member Clubs may voluntarily relinquish part of their
territory to the applicant to satisfy this clause.

 b. The applicant may then become a Member Club with an Affirmative
Vote of the existing Member Clubs.

3) Withdrawing From the Agreement:

 a. Any Member Club may choose, with a mandate set by a majority of
their membership to sever this Agreement and cut ties with the Global
Organization. At such time, that organization’s membership shall no
longer be a part of the Global Organization’s shared continuity, and
shall have access to any shared technology tools curtailed.

 b. A Member Club may be involuntarily removed from this Agreement
through a two thirds majority vote of the other Member Clubs. The
Member Club that is proposed for removal must be given at least 30
days notice of the impending vote with the reasons for their proposed
removal, and be permitted to make an answer to the Global
Organization. As well, Member Clubs casting a vote must give 30 days
public notice to their membership of the impending vote in order to
allow their membership to give feedback on this matter.

 c. Former Member Clubs which have voluntarily left the Organization
may apply to rejoin at any time. Such an application shall be treated
as though it were a new application to the Agreement per section 2.

 d. Former Member Clubs which have been involuntarily removed from the
Organization may apply to rejoin the Organization, however such
application shall require a two thirds majority vote to be accepted.

4)  Voting by Member Clubs:

 a. All Member Clubs agree to act in good faith in attempting to work
towards reaching decisions of the Global Organization by consensus as
much as possible. Such a consensus shall substitute for a vote in any
matter.

 b. Should a matter require a vote, the number of votes allocated to
each Member Club shall be determined as follows:

  i. The number of individual members in each Member Club shall be
determined from the most recent annual count submitted for the
collection of Technology Support fees (see section 10 of this document
for details).

  ii. For every 100 members or part thereof, the Member Club shall
receive one vote. No single Member Club shall be permitted to hold
more that 50% of the total number of votes available, regardless of
the number of individual members.

 c. Each Member Club shall specify in bylaws or policies which of its
members may cast each vote. Such bylaws or policies may specify
different sets of members for certain types of votes, such as a
national storyteller casting votes for the Global Storyteller Liaison.

 d. Unless otherwise specified, any matter voted upon is successful
(hereafter referred to as an “Affirmative Vote”) if it receives at
least 60% of votes cast in favor of the matter. Abstentions and/or
votes which have not been submitted by the close date shall not count
toward the total number of votes cast.

5)  Individual Memberships:

 a. Individuals who reside within a Member Club’s geographic
boundaries must join that Member Club to participate in the Global
Organization. Individuals who move from one Member Club’s geographical
boundaries to that of another Member Club shall transfer membership if
they are residing in the new operational area for a period of longer
than six months.

  i. Individuals who are deployed outside of their home country as
part of a military or diplomatic unit, as well as any family members
residing with them, may choose to join the Member Club appropriate to
their home country, or the Member Club where they reside.

  ii. A Member Club may establish bylaws or policies that permit
individuals within their geographic boundaries to join another Member
Club. Such bylaws or policies may be withdrawn or changed at any time
according to the internal processes of that Member Club.

 b. Membership in more than one Member Club is not permitted.

 c. Individuals who do not reside within the geographic boundaries of
any Member Club may choose to join a Member Club of their choice,
subject to the bylaws and policies of that Member Club. Such
individuals shall be subject to all the rules, guidelines,
limitations, and requirements of the Member Club that they join.

 d. A group of members who reside near each other, but not within the
geographic boundaries of any Member Club, may choose to collectively
join a Member Club as an organizational unit. That Member Club may
then treat that city as being within its geographic boundaries by
notifying the Global Organization of their intent provided there is no
objection. Should an objection arise at any point, this extended
boundary may be established only with an Affirmative VOte of the
Member Clubs, and may be modified or removed by Affirmative Vote.

6) Recognition of Membership Benefits:

 a. Any individual member of one Member Club shall be permitted to
participate in activities hosted by any Member Club, including
conventions, local games, mailing lists and other electronic
resources, provided they adhere to that Member Club’s rules and
policies.

  i. Should an individual violate a Member Club’s rules and policies
while participating in an activity hosted by that Member Club, the
hosting Member Club may eject the individual from the event, restrict
access to electronic resources, or otherwise limit that individual’s
access to further activities hosted by that Member Club. In such
cases, the individual’s own Member Club is encouraged to issue an
appropriate disciplinary action per their own bylaws and policies.

 b. Each Member Club shall implement some form of Membership Class
system. Details of the manner in which Membership Class is earned,
awarded, or removed is to be determined by each Member Club. No Member
Club is required or expected to use the exact same system as another.

 c. Each Member Club agrees to honour the accrued membership benefits
(Membership Class) of individual members of other Member Clubs in the
same manner as it honors accrued membership benefits of its own
members.

7) Member Conduct and Enforcement

 a. Each Member Club is required to have a code of conduct, and to
make it available for the individual members of all Members Clubs to
read, such as by posting it to a public web site. Each Member Club may
define their own standards within their code of conduct, but should
make a good faith effort to encourage civility and refrain from
harassing behaviors.

 b. Each Member Club shall have sole jurisdiction to issue
disciplinary action against their own members. Officers outside of a
given Member Club may recommend that action be taken against
individual members of that Member Club, but final authority rests with
each Member Club to police their own membership. This does not prevent
a Member Club from limiting an individual’s access to activities
sponsored by that Member Club per clause 6.a.i. above.

 c. Member Clubs shall uphold any disciplinary actions taken against
an individual by that individual’s own Member Club. At no time should
a Member Club knowingly allow an individual to circumvent a
disciplinary action. Should a Member Club have reason to believe that
an individual may attempt to circumvent a disciplinary action, they
shall make a good faith effort to ensure that other Member Clubs are
aware of the disciplinary action.

 d. Individuals who have been permanently expelled from a Member Club
shall not be eligible to join another Member Club unless the Member
Club issuing the expulsion reverses that decision. Member Clubs shall
share information about any individuals who have been permanently
expelled from their organization.

8) International Trustees:

 a. Each Member Club shall define and make available to their members
a method to nominate an individual for the honor of Trustee, and shall
follow this method to identify suitable candidates.

 b. Once identified, each candidate shall be submitted to the current
body of Trustees for discussion, after which said Trustees shall
provide their collective feedback and advice to the Global
Organization.

 c. Candidates are then reviewed by the Global Organization, and may
be approved by an Affirmative Vote of the Member Clubs.

9) Scope of Games:

 a. The Global Organization may support any game published as part of
the World of Darkness setting.

 b. Individual Member Clubs may choose to support games outside of
this scope; however, there will be no expectation of support or
resources for such games from the Global Organization.

10) Technology and Organizational Resources:

 a. Mind’s Eye Society shall provide certain technology assets to the
Global Organization and other Member Clubs, including mailing lists, a
central application for tracking and verifying memberships, and tools
to manage storyteller approvals and other administrative tasks
necessary to coordinate the shared chronicles.

 b. Each Member Club agrees to pay to Mind’s Eye Society a fee per
member, assessed annually based on estimated costs to provide the
technology, and not to exceed USD $2 per member.

 c. Should Mind’s Eye Society withdraw from this Agreement, they shall
make available to the remaining Member Clubs sufficient program code,
data, and other information that all technology assets could be
provided with minimal disruption, subject to any legal limits imposed
by privacy and other laws and regulations.

11) Global Administration

 a. A Global Storyteller Liaison (hereafter referred to as “GST”)
shall be chosen to coordinate the global chronicles between Member
Clubs and encourage the development of a global community. The GST
shall possess the following authorities and responsibilities:

  i. To facilitate and encourage communication between the storyteller
staffs of the Member Clubs.

  ii. To identify those elements of published material that will be
sanctioned for use in each chronicle.

  iii. To govern the use of canon NPCs, game elements, and historical
in-game events existing wholly or in part outside of the geographic
boundaries of any Member Club.

  iv. Equivalent authority to a national storyteller for areas outside
of the geographic boundaries of any Member Club.

 b. A Global Administrator (hereafter referred to as “GA”) shall be
chosen to perform administrative tasks for the Global Organization.
The GA shall possess the following authorities and responsibilities:

  i. To facilitate and encourage communication between Member Clubs.

  ii. To award prestige points to the GST and their staff.

 c. All authority not explicitly granted to the GST or GA is retained
by individual Member Clubs.

 d. The GST and GA may appoint assistants to help administer these
tasks. A list of all such assistants and their duties shall be
provided to all Member Clubs.

 e. The GST and GA are elected for a term of two years by Affirmative
Vote of the Member Clubs, and may be removed at any time by
Affirmative Vote of the Member Clubs.

 f. Individual decisions of the GST or GA may be overturned or
modified by Affirmative Vote of the Member Clubs.

12) Amendment

 a. This Agreement may be modified or amended with a three fourths
vote of Member Clubs.

 b. Such modifications or amendments take effect 30 days after the
conclusion of the vote to approve the amendment.

Intent:

This Agreement creates an international gaming organization dedicated
to the enjoyment of the fictional worlds created by White Wolf
Publishing, supporting global shared chronicles within White Wolf’s
World of Darkness setting. Those organizations (hereafter referred to
as “Member Clubs”) who choose to participate in this global
organization agree to support and encourage play in these global
chronicles, and to work together in creating an administrative
framework to coordinate stories and other activities between the
Member Clubs.

To this end, the signed Members Clubs agree to be bound by the
following clauses in the spirit of working together to create shared
continuities and chronicles, and to operate in conjunction with each
other:

1)  Definitions in This Document:

 a. “Affirmative Vote” shall refer to a consensus of the Member Clubs,
or a vote as defined in section 4 below.

 a. “Agreement” shall refer to this document unless otherwise specified.

 b. “Global Organization” shall refer collectively to the Member Clubs
who have joined this Agreement.

 c. “Member Club” shall refer to an individual organization or club
who has joined this Agreement.

 d. “Trustee” shall refer to an honorary title granted to individuals
who have given exceptional service to the Global Organization and are
valued for advice and expertise.

2) Joining the Agreement:

 a. An organization may apply to join this Agreement by meeting the
following criteria:

  1. The applicant is a legal entity, capable of signing contracts as
an organization that will not need to be renewed or renegotiated with
each change in leadership.

  2. The applicant’s leadership of believes in good faith that it has
a mandate from its membership to join the Global Organization.

  3. The applicant defines geographic boundaries that do not overlap
with any Member Clubs currently part of the Global Organization.
Existing Member Clubs may voluntarily relinquish part of their
territory to the applicant to satisfy this clause.

 b. The applicant may then become a Member Club with an Affirmative
Vote of the existing Member Clubs.

3) Withdrawing From the Agreement:

 a. Any Member Club may choose, with a mandate set by a majority of
their membership to sever this Agreement and cut ties with the Global
Organization. At such time, that organization’s membership shall no
longer be a part of the Global Organization’s shared continuity, and
shall have access to any shared technology tools curtailed.

 b. A Member Club may be involuntarily removed from this Agreement
through a two thirds majority vote of the other Member Clubs. The
Member Club that is proposed for removal must be given at least 30
days notice of the impending vote with the reasons for their proposed
removal, and be permitted to make an answer to the Global
Organization. As well, Member Clubs casting a vote must give 30 days
public notice to their membership of the impending vote in order to
allow their membership to give feedback on this matter.

 c. Former Member Clubs which have voluntarily left the Organization
may apply to rejoin at any time. Such an application shall be treated
as though it were a new application to the Agreement per section 2.

 d. Former Member Clubs which have been involuntarily removed from the
Organization may apply to rejoin the Organization, however such
application shall require a two thirds majority vote to be accepted.

4)  Voting by Member Clubs:

 a. All Member Clubs agree to act in good faith in attempting to work
towards reaching decisions of the Global Organization by consensus as
much as possible. Such a consensus shall substitute for a vote in any
matter.

 b. Should a matter require a vote, the number of votes allocated to
each Member Club shall be determined as follows:

  i. The number of individual members in each Member Club shall be
determined from the most recent annual count submitted for the
collection of Technology Support fees (see section 10 of this document
for details).

  ii. For every 100 members or part thereof, the Member Club shall
receive one vote. No single Member Club shall be permitted to hold
more that 50% of the total number of votes available, regardless of
the number of individual members.

 c. Each Member Club shall specify in bylaws or policies which of its
members may cast each vote. Such bylaws or policies may specify
different sets of members for certain types of votes, such as a
national storyteller casting votes for the Global Storyteller Liaison.

 d. Unless otherwise specified, any matter voted upon is successful
(hereafter referred to as an “Affirmative Vote”) if it receives at
least 60% of votes cast in favor of the matter. Abstentions and/or
votes which have not been submitted by the close date shall not count
toward the total number of votes cast.

5)  Individual Memberships:

 a. Individuals who reside within a Member Club’s geographic
boundaries must join that Member Club to participate in the Global
Organization. Individuals who move from one Member Club’s geographical
boundaries to that of another Member Club shall transfer membership if
they are residing in the new operational area for a period of longer
than six months.

  i. Individuals who are deployed outside of their home country as
part of a military or diplomatic unit, as well as any family members
residing with them, may choose to join the Member Club appropriate to
their home country, or the Member Club where they reside.

  ii. A Member Club may establish bylaws or policies that permit
individuals within their geographic boundaries to join another Member
Club. Such bylaws or policies may be withdrawn or changed at any time
according to the internal processes of that Member Club.

 b. Membership in more than one Member Club is not permitted.

 c. Individuals who do not reside within the geographic boundaries of
any Member Club may choose to join a Member Club of their choice,
subject to the bylaws and policies of that Member Club. Such
individuals shall be subject to all the rules, guidelines,
limitations, and requirements of the Member Club that they join.

 d. A group of members who reside near each other, but not within the
geographic boundaries of any Member Club, may choose to collectively
join a Member Club as an organizational unit. That Member Club may
then treat that city as being within its geographic boundaries by
notifying the Global Organization of their intent provided there is no
objection. Should an objection arise at any point, this extended
boundary may be established only with an Affirmative VOte of the
Member Clubs, and may be modified or removed by Affirmative Vote.

6) Recognition of Membership Benefits:

 a. Any individual member of one Member Club shall be permitted to
participate in activities hosted by any Member Club, including
conventions, local games, mailing lists and other electronic
resources, provided they adhere to that Member Club’s rules and
policies.

  i. Should an individual violate a Member Club’s rules and policies
while participating in an activity hosted by that Member Club, the
hosting Member Club may eject the individual from the event, restrict
access to electronic resources, or otherwise limit that individual’s
access to further activities hosted by that Member Club. In such
cases, the individual’s own Member Club is encouraged to issue an
appropriate disciplinary action per their own bylaws and policies.

 b. Each Member Club shall implement some form of Membership Class
system. Details of the manner in which Membership Class is earned,
awarded, or removed is to be determined by each Member Club. No Member
Club is required or expected to use the exact same system as another.

 c. Each Member Club agrees to honour the accrued membership benefits
(Membership Class) of individual members of other Member Clubs in the
same manner as it honors accrued membership benefits of its own
members.

7) Member Conduct and Enforcement

 a. Each Member Club is required to have a code of conduct, and to
make it available for the individual members of all Members Clubs to
read, such as by posting it to a public web site. Each Member Club may
define their own standards within their code of conduct, but should
make a good faith effort to encourage civility and refrain from
harassing behaviors.

 b. Each Member Club shall have sole jurisdiction to issue
disciplinary action against their own members. Officers outside of a
given Member Club may recommend that action be taken against
individual members of that Member Club, but final authority rests with
each Member Club to police their own membership. This does not prevent
a Member Club from limiting an individual’s access to activities
sponsored by that Member Club per clause 6.a.i. above.

 c. Member Clubs shall uphold any disciplinary actions taken against
an individual by that individual’s own Member Club. At no time should
a Member Club knowingly allow an individual to circumvent a
disciplinary action. Should a Member Club have reason to believe that
an individual may attempt to circumvent a disciplinary action, they
shall make a good faith effort to ensure that other Member Clubs are
aware of the disciplinary action.

 d. Individuals who have been permanently expelled from a Member Club
shall not be eligible to join another Member Club unless the Member
Club issuing the expulsion reverses that decision. Member Clubs shall
share information about any individuals who have been permanently
expelled from their organization.

8) International Trustees:

 a. Each Member Club shall define and make available to their members
a method to nominate an individual for the honor of Trustee, and shall
follow this method to identify suitable candidates.

 b. Once identified, each candidate shall be submitted to the current
body of Trustees for discussion, after which said Trustees shall
provide their collective feedback and advice to the Global
Organization.

 c. Candidates are then reviewed by the Global Organization, and may
be approved by an Affirmative Vote of the Member Clubs.

9) Scope of Games:

 a. The Global Organization may support any game published as part of
the World of Darkness setting.

 b. Individual Member Clubs may choose to support games outside of
this scope; however, there will be no expectation of support or
resources for such games from the Global Organization.

10) Technology and Organizational Resources:

 a. Mind’s Eye Society shall provide certain technology assets to the
Global Organization and other Member Clubs, including mailing lists, a
central application for tracking and verifying memberships, and tools
to manage storyteller approvals and other administrative tasks
necessary to coordinate the shared chronicles.

 b. Each Member Club agrees to pay to Mind’s Eye Society a fee per
member, assessed annually based on estimated costs to provide the
technology, and not to exceed USD $2 per member.

 c. Should Mind’s Eye Society withdraw from this Agreement, they shall
make available to the remaining Member Clubs sufficient program code,
data, and other information that all technology assets could be
provided with minimal disruption, subject to any legal limits imposed
by privacy and other laws and regulations.

11) Global Administration

 a. A Global Storyteller Liaison (hereafter referred to as “GST”)
shall be chosen to coordinate the global chronicles between Member
Clubs and encourage the development of a global community. The GST
shall possess the following authorities and responsibilities:

  i. To facilitate and encourage communication between the storyteller
staffs of the Member Clubs.

  ii. To identify those elements of published material that will be
sanctioned for use in each chronicle.

  iii. To govern the use of canon NPCs, game elements, and historical
in-game events existing wholly or in part outside of the geographic
boundaries of any Member Club.

  iv. Equivalent authority to a national storyteller for areas outside
of the geographic boundaries of any Member Club.

 b. A Global Administrator (hereafter referred to as “GA”) shall be
chosen to perform administrative tasks for the Global Organization.
The GA shall possess the following authorities and responsibilities:

  i. To facilitate and encourage communication between Member Clubs.

  ii. To award prestige points to the GST and their staff.

 c. All authority not explicitly granted to the GST or GA is retained
by individual Member Clubs.

 d. The GST and GA may appoint assistants to help administer these
tasks. A list of all such assistants and their duties shall be
provided to all Member Clubs.

 e. The GST and GA are elected for a term of two years by Affirmative
Vote of the Member Clubs, and may be removed at any time by
Affirmative Vote of the Member Clubs.

 f. Individual decisions of the GST or GA may be overturned or
modified by Affirmative Vote of the Member Clubs.

12) Amendment

 a. This Agreement may be modified or amended with a three fourths
vote of Member Clubs.

 b. Such modifications or amendments take effect 30 days after the
conclusion of the vote to approve the amendment.

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